Event-day next-action lists
Event Planning Task Management App
Turnboards gives event planners a simple way to organize vendor tasks, setup checklists, venue notes, client requests, assignments, and event-day follow-up.
Create a board for each event, client, venue, phase, or vendor area. Add the tasks that need attention, assign work, and move items from Backlog to Active to Complete.
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Keep Each Event, Venue, or Client Separate
Event details get chaotic when vendor reminders, setup notes, client requests, and day-of tasks all live in the same thread. Turnboards lets each event or venue have its own board.
- Create a board for a wedding, fundraiser, conference, private party, venue setup, or client project.
- Keep vendor follow-up separate from setup, rentals, signage, catering, and post-event tasks.
- Open the board on event day and see only the items that matter for that event.
Build Checklists for Planning and Event Day
Turnboards works like a lightweight event checklist app. Add the small steps that keep planning on track, then update the list as vendors confirm and setup begins.
- Track contracts, deposits, timelines, floor plans, rentals, signage, deliveries, and cleanup.
- Add vendor questions, client requests, supply needs, and venue rules.
- Break larger events into planning, setup, ceremony, reception, teardown, and follow-up tasks.
- Keep future ideas separate from urgent event-week work.
Assign Tasks to Planners, Vendors, and Helpers
Events depend on lots of people doing small jobs at the right time. Turnboards makes ownership clearer.
- Assign a board to the team running an event or venue setup.
- Assign individual tasks to planners, coordinators, staff, helpers, or vendor representatives who have joined the Turnboards organization.
- Let each person filter to their assigned work before setup or teardown.
Track Planned, Active, and Completed Event Work
Event plans change when vendors update timing, clients add details, weather shifts, or supplies arrive late. Turnboards keeps the task list simple with Backlog, Active, and Complete.
Put future work in Backlog, move event-week tasks into Active, and mark finished items Complete so everyone can see what still needs attention.
Keep Venue and Vendor Notes With Each Task
Some event tasks need context: a vendor contact, delivery window, venue rule, table count, client preference, or setup detail. Notes in Turnboards keep that information attached to the task.
- Add notes for vendors, timelines, room layouts, supplies, deposits, and client approvals.
- Record follow-up after site visits, planning calls, and event-day changes.
- Keep practical details where the next person on the event team can find them.
A concrete starting point
Example board: Friday venue setup
Use the wording your team already understands. A useful first board can be this small:
- Backlog — confirm loading-door access
- Active — place directional signs
- Active — verify rental delivery count
- Complete — send final floor plan
Keep the master timeline and vendor records in an event platform
Turnboards does not manage guest lists, registration, seating, contracts, budgets, vendor portals, calendar automation, ticketing, or event-day messaging. It works best as a small team's shared next-action list.
A Simple Task App for Event Planners
Turnboards is not built to be complex event management software. It is for planners and small teams that need a practical way to organize tasks, assign work, and see what is done.
If your event details are spread across texts, notes, timelines, and vendor emails, Turnboards gives your team one simple place to work from.
Get Turnboards free