Schedule people across jobs
Book named crews or individuals in a weekly planner. Review warnings when someone is booked on overlapping visits.
Explore crew scheduling →Event crew and production coordination
Event Crew Scheduling Software & Work Lists
Coordinate event crews, assign saved setup and handoff work to each job, and track each list separately. Include temporary helpers without requiring accounts.
Start with the next job and the people doing it. Plan the visit, hand out the work, and keep each assignment’s progress visible.
Create your workspace and start with one job.
Prefer the mobile app?
Actual Event & AV Production web workspaceRun of show view · Planned · Confirmed · Prep · In Progress · Waiting Vendor · Show Day · Strike · Complete
One plan for the visit and the work
Give the crew more than a date on the calendar.
See who is going to each job, give them a work list, and follow its progress through the handoff.
Hand out saved work
Choose a reusable template and assign independent work lists to different jobs and crews. Each list has its own people and progress.
See reusable work templates →Include people without accounts
Add everyone to the roster by name. Email a personal work-list link when someone needs to complete assigned work without signing up.
See email work links →Start planning your crewCreate your workspace and start with one job.
Start with the work you already have
Example board: Friday venue setup
Add the next few tasks, give them an owner, and keep the details beside the work. You can add more as the job moves forward.
Plan your next job →Backlogconfirm loading-door access
Activeplace directional signs
Activeverify rental delivery count
Completesend final floor plan
Illustrative tasks. Choose stages that fit your work.
Built for show day
Preparation, vendor holds, show-day actions, and strike in one run of show
Event production workspaces emphasize call times, venue areas, vendors or cues, ownership, and the handoffs that become urgent as doors approach.
Run-of-show home
Group overdue prep, upcoming work, show day / strike, and vendor holds.
Event context
Keep venue, call time, cue, duration, and owner attached.
Fast event-day capture
Add the next action immediately and fill in context afterward.
Keep Each Event, Venue, or Client Separate
Event details get chaotic when vendor reminders, setup notes, client requests, and day-of tasks all live in the same thread. Turnboards lets each event or venue have its own board.
- Create a board for a wedding, fundraiser, conference, private party, venue setup, or client project.
- Keep vendor follow-up separate from setup, rentals, signage, catering, and post-event tasks.
- Open the board on event day and see only the items that matter for that event.
Build Checklists for Planning and Event Day
Turnboards works like a lightweight event checklist app. Add the small steps that keep planning on track, then update the list as vendors confirm and setup begins.
- Track contracts, deposits, timelines, floor plans, rentals, signage, deliveries, and cleanup.
- Add vendor questions, client requests, supply needs, and venue rules.
- Break larger events into planning, setup, ceremony, reception, teardown, and follow-up tasks.
- Keep future ideas separate from urgent event-week work.
Assign Tasks to Planners, Vendors, and Helpers
Events depend on lots of people doing small jobs at the right time. Turnboards makes ownership clearer.
- Assign a board to the team running an event or venue setup.
- Assign individual tasks to planners, coordinators, staff, helpers, or vendor representatives who have joined the Turnboards organization.
- Let each person filter to their assigned work before setup or teardown.
Track Planned, Active, and Completed Event Work
Event plans change when vendors update timing, clients add details, weather shifts, or supplies arrive late. Turnboards keeps the task list simple with Backlog, Active, and Complete.
Put future work in Backlog, move event-week tasks into Active, and mark finished items Complete so everyone can see what still needs attention.
Keep Venue and Vendor Notes With Each Task
Some event tasks need context: a vendor contact, delivery window, venue rule, table count, client preference, or setup detail. Notes in Turnboards keep that information attached to the task.
- Add notes for vendors, timelines, room layouts, supplies, deposits, and client approvals.
- Record follow-up after site visits, planning calls, and event-day changes.
- Keep practical details where the next person on the event team can find them.
See the optional mobile app
The mobile app in action
See Event & AV Production work on iPhone
These are real screens from the same industry workspace shown above, using realistic fictional work. Scroll through the complete App Store screenshot set.
Keep the master timeline and vendor records in an event platform
Turnboards does not manage guest lists, registration, seating, contracts, budgets, vendor portals, calendar automation, ticketing, or event-day messaging. It works best as a small team's shared next-action list.
Put the next job on a clear plan
Create your workspace, add the people you schedule, and start with one job. Reuse a work template when the next crew needs the same checks.